How to Start a Professional Email (An Easy Peasy Guide)


By Shabana Bachu and Emily McCrary-Ruiz-Esparza

Is there a right and wrong way to start a professional email? Yes, and yes. 

How to write the salutation in a professional email

If you know the person you’re emailing, use their name in the salutation:

    If you don’t know who exactly is going to read your email, you can use one of these options:

      How to write the first line of a professional email

      The first line should establish a connection and/or make the purpose of your email clear. If you have a mutual connection with the recipient, mention them. If you want to schedule a meeting, say so.

      Referred by a mutual connection

      Cold outreach email

      Professional email to a coworker / someone you’re familiar with

      Or you can start off with a question:

      For Some, Delaying Mommyhood is a Savvy Career Choice

      To Whom It May Concern: Please Stop Using This Greeting